What does the ‘date’ after the template name mean?

At first glance it might not be very clear which is the most recent date, or what it is referring to. In some cases there's only a date, but in others you can see 'version 1 or 2' and a date.


When templates are re-saved with modified tasks, or order of tasks, it creates a new version of the workflow in Analytics. The most recent one has no date in the name. The date shows when that specific version became obsolete.



What causes the workflow to end up in a 'Total time'?

Total time is time between a workflow start and end. Start and end are defined by blue markers at the top of the workflow.



Workflow starts when left-most task within blue markers starts (or technically when the previous task is completed). In the example above workflow starts when “Premedication” starts - and that actually starts as soon as hospitalization is created because that’s the very first task.
When the blue marker is not at the left edge of the workflow then workflow start time matches execution time of the previous task.





Reps and total reps. What makes a rep show as ‘completed’?
Total reps are how many times first and last steps were executed. Total reps may be higher than reps on some individual tasks if some steps were skipped. The default first step is usually patient creation.

So it's not necessarily a number of hospitalizations matching the criteria - but rather a number of hospitalizations with 'properly' executed workflows - thus measuring average times.

 

Similarly, time and reps on the yellow cards show average time to execute a step and how many hospitalizations were actually included in calculating that average.


16 minutes on induction card mean that induction takes 16 minutes on average after executing catheter (not necessarily subsequently if tasks are executed in the wrong order), and 8 reps tell us that there were 8 hospitalizations where induction was executed later than the catheter. If either catheter or induction was not executed then it was not counted as a rep.

The question is - how is it possible that Induction shows 8 reps but recovery shows 9 reps? Well turns out that there were 10 hospitalizations. But one of them had catheter and induction mixed up (see the snapshot from Database below) and another had only first two steps executed.

 


 


With two tasks mixed up in a hospitalization, it’s counted as one rep for every task besides one task that was executed too early. Simply because you couldn’t measure the time between catheter and induction when induction is executed earlier than the catheter.

If you exclude catheter from time measurements, you’ll see that induction was actually executed 9 times and took 48 minutes on average after premedication